What to Put on an AA Anniversary Coin Request Slip
A member asks for an anniversary coin next Thursday and says they’d rather pick it up quietly. The volunteer needs the requested duration, the meeting date and a way to confirm the handover. A slip can hold those details without becoming a list of members’ sobriety dates.
Start with what the volunteer has to do
Write the milestone as words or a number with its unit. “18 months” and “18 years” look different on a slip. Ask the person to check the entry while they are there. If you use a label that only the volunteer will see, keep enough information to distinguish one request from another.
Add the meeting date and a simple choice such as “quiet pickup” or “talk to chair.” Agree how to identify each other at the meeting. A first name, a direct message or a conversation before the meeting may be enough. Avoid asking for a full name or exact sobriety date when the person has already told you the milestone.
The guide to obtaining AA chips explains why it helps to ask about the specific group’s arrangement. If the group has no request system, ask the current volunteer what they need before circulating a new form.
Keep announcements and stock checks separate
Check the actual coin before confirming it is available. Compare the printed milestone against the slip, then put the right coin into its own envelope. If you prepare two similar coins for one meeting, use a simple private mark to distinguish the envelopes. Check the mark again before handing either over.
A request for a coin doesn’t tell the chair what may be said. Ask about name, duration and audience separately if there will be an announcement. If a group has an established process, follow it. Give the chair only the details they need for the agreed handover.
When a requested coin is out of stock, tell the member privately. Ask whether they want to wait, use another agreed option or mark the date without a coin. A slip that says “pending” can help the next volunteer know that no promise has been made.
Close the request after the meeting
After the handover, mark it complete in whatever short-term system the group uses. If the person didn’t attend, follow the agreed way to check in or hold the coin. Do not move their request to a public announcement list in an effort to find them.
The chip service checklist covers inventory and what the next person needs at a rotation. Keep counts of stock separate from completed slips. When the information no longer serves the group’s purpose, remove it in the way the group has agreed.
Try a paper version for a single meeting before adding fields. If the volunteer did not use a piece of information to locate a coin, contact the person or carry out the handover, consider dropping that field.
If a volunteer will be away, agree who will accept requests and where to find any that are still open. Tell members how to reach the substitute. Leave completed slips out of a handover unless there is a specific reason the incoming volunteer needs them.
Medallions to consider
Choose the duration in the product selector before ordering. A sample number in a photo can differ from the requested milestone.
Both catalog photos show one-year samples. Confirm your choice in the Sobriety Time selector.
Tricolor Enchanted Crimson Topaz Sparkle
Elite crimson design with a stone-set triangle. The selector lists 18 months and annual milestones from 1 to 65 years.
Tricolor Glittering Aqua
Deluxe aqua design with a white triangle. The selector lists 24 hours, 18 months and annual milestones from 1 to 50 years.
Common questions
Should we collect exact sobriety dates?
Ask only for the details needed to meet the request. A milestone and a meeting date will often be enough.
Can someone make the request verbally?
Yes, if that works for the group and the recipient. Confirm the same few details privately.
Keep reading
Compare designs and milestone options in Elite Medallions and Deluxe Coins.
